EFFECTIVE MEETINGS
1/2 DAY LECTURE COURSE
COURSE DESCRIPTION
We all have said “not another meeting!” But well planned and managed meetings can increase your and your team’s productivity. In today’s business environment, daily schedules include personal interactions, constant meetings in person or electronically, and the ever-present need to expose and promote your ideas to others. Applying good communication skills in a meeting is essential for success as an individual, manager or leader.
This comprehensive communications skills course will review the essentials of good meeting planning, execution and evaluation. It will also talk about facilitation skills and how best to utilize them for managing your meetings and accomplishing work. Through instructor-led review, experiential exercises and check lists, you will learn the elements of an effective meeting and how to use different communication skills to achieve your goals and objectives. You will learn the necessity of good planning, managing the logistics and creating an excellent environment for your meeting. You will master skills required to facilitate and manage a meeting. At the conclusion of the course you will feel confident that you can plan, execute an effective meeting of any size, in any medium and facilitate it to a successful conclusion.
Combined with our other specific communication skills modules you will be able to customize your communication’s learning to fit your current needs and those of your organization. :
Today’s competitive environment requires managers and leaders to be innovative, productive and efficient.
Practiced communication skills are the key differentiator for success. Effective Meetings & Facilitation is a course designed to maximize your existing communication skills and learn new techniques for applying those skills in a real-world meeting environment.
Course Outline
- Outline of Course Content:
- Why Meet?
- Current Trends
- Types of Meetings
- Interpersonal
- Small Group
- Large Group & Events
- Meetings in Different Mediums
- Setting Meeting Goals and Objectives
- Determine if you need a meeting or not!
- Agendas
- Exercise
- Ensuring Cost-effective meetings
- Scheduling, Logistics and Promotion of Your Meeting
- Time and the Details
- Logistics – More than meets the Eye
- Exercise
- Setting & Maintaining the Mood for Your Meeting
- Communication to Participants & Promotion
- Facilitation Skills
- What is Facilitation? Skill or Art?
- Process versus Content
- The Importance of Communication
- Active Listening
- Using Questions Effectively
- Directing the Flow of conversation
- Tools
- Awareness and Consensus Building
- Intuitive and Flexible
- Tactful
- Handling Conflict
- Managing the Meeting
- Management or Facilitation – or Both
- Meeting with Subordinates
- Meeting with Peers
- Meeting with Superiors
- Meeting Evaluation
- Meeting Follow-up
- Summary & Meetings Exercise
TARGET AUDIENCE
Effective Meetings and Facilitation is an essential course for any employee, manager or executive who must consistently interact, meet and sell concepts and ideas to others within and without their organization. This is a career-enhancing learning course that will help you plan, run and facilitate an effective meeting in any medium. Through the combination of instructor-led discussions and practical application exercises, participants will master both the art and essential techniques of planning and facilitating effective meetings.
WHAT YOU WILL LEARN
- Current types and applications for meetings
- How to plan meetings and evaluate their effectiveness by participating in instructor led discussion and “real-world” exercises
- To maximize your personal impression and effectiveness as an effective meeting leader
- The power and persuasiveness of targeted meeting communication
- The subtleties and impact of setting an effective mood for your meeting
- The secrets of skillful meeting management regardless of the audience
- How to lead effective meetings in different mediums
- Guidelines for successful and appropriate facilitation of a meeting
- To adapt your personal communications and messages in a meeting environment
- How to create an effective meeting agenda
- To promote and evaluate your meeting
PREREQUISITES
Communications Essentials Course